Job Title: Manager of Grant Contracts & Finance

Reporting to: Executive Director

ESSENTIAL DUTIES & RESPONSIBILITIES:

Manager of Grant Contracts and Finance is responsible for grant contracts management and financial systems to ensure the proper administration of the organization and its programs.

GRANT MANAGEMENT

  • Maintain knowledge of requirements for all grant contracts.
  • Communicate with program staff about upcoming deadlines and grant cycles.
  • Monitor staff/employee allocations to ensure that projects are staffed appropriately based on the respective contracts and that staff are allocated accurately based on time and effort.
  • Prepare monthly invoices or drawdowns of grants as required and based on funders instructions.
  • Prepare budget amendments as necessary for the various funders, using forms and methods provided by funders (e.g., Virtual Gateway).
  • Monitor expenditures and meet regularly- monthly with programmatic managers to ensure that grant funds are being managed appropriately and that expenditures are allowable and as budgeted.
  • Participate as needed in staff meetings to ensure that program staff and senior leadership have ample opportunity to discuss proposed funding opportunities, and prepare analyses of prospective funding opportunities to determine their appropriateness for FSC strategic planning.
  • Collaborate with other members of the team to ensure that deadlines are met and that proposals and reports are of the highest quality.
  • Have, and continue to develop, extensive knowledge about the populations FCS serves.
  • Provide guidance to the program team on grant requirements and allowable expenses to ensure management and development staff have sufficient information to develop appropriate grant budgets.
  • Manage sub-recipient monitoring or perform other compliance tasks.
  • Manage memoranda of understanding (MOU) for the agency, identifying areas where MOUs may be necessary and coordinating the process of obtaining and cataloging MOUs.
  • May manage large data submissions.
  • Other duties, as assigned.

FINANCE

  • Support the annual budgeting and planning process; develop and maintain multi-year financial projections to inform strategic planning and organizational decision making.
  • Analyze and present financial reports to the Board of Directors in an accurate and timely manner.
  • Monitor organizational cash flow and forecasting.
  • Monitor grant budgets, complete grant reports, and assist with other grant request activities as necessary.
  • Primary contact with the financial statement auditors and assisting in providing the auditors with the required financial data needed for the audit, as well as UFR and tax filings.
  • Perform ad hoc financial analyses as needed.
  • Collaborate with back office service provider regarding accounting, payroll, retirement plan and other related activities
  • Manage the annual insurance renewal process; collect and store insurance certificates of contractual partners.
  • Identify and recommend opportunities to streamline processes and/or improve results.
  • Perform other related duties as required.

QUALIFICATIONS

Required knowledge, skills, and abilities:

  • Financial/analytical skills
  • Deep understanding of and demonstrated experience with financial planning, modeling, and analysis
  • Experience with audit, legal compliance, insurance, and budget development
  • Track records with grants management; preferably experience with federal grants
  • Superior analytical and problem-solving skills
  • Contracts management skills
  • Familiarity and comfort reading and drafting contracts
  • Experience with contracts management
  • Precision with respect to contract language
  • Communication skills
  • Outstanding communication skills, written and verbal
  • Ability to clearly communicate complex financial, legal, and regulatory concepts
  • Technical skills
  • Extremely detail oriented and dedicated to accuracy and thoroughness
  • Strong spread sheeting and data visualization skills
  • Fluency with accounting, accounting software, and finance workflow solutions
  • Strong organization and planning skills, with an ability to set up systems and processes to streamline accounting and finance functions
  • Excellent organizational, time management and follow-up skills
  • Professional skills
  • Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
  • Ability to work well with others and build relationships across teams
  • Understanding of how to handle sensitive and confidential information
  • Commitment to the organization’s mission and values
  • Experience in nonprofit and/or higher education a plus
  • Integrity/ethics beyond reproach

Educational level required:

  • Bachelor’s degree required

Experience required:

  • Three to five years of experience in a related position
  • Experience working in a non-profit with government funding
  • Experience dealing with ambiguity

    Salary:  Commensurate with experience – competitive. Excellent benefits

    Family & Children’s Service is an Affirmative Action/Equal Opportunity employer. All qualified applicants will receive consideration without regard to race, national origin, creed, sex, age, sexual orientation, disability or any other legally protected class.

    Send or e-mail a cover letter and resume to:

    Family & Children’s Service

    111 North Common Street

    Lynn, MA 01902

    Attn: Kate Walton or e-mail: kwalton@fcslynn.org

    LYNN OFFICE

    111 North Common Street

    Lynn, MA 01902 

    (781) 598-5517 

    AGENCY HOURS

    Monday-Friday

    9:00 a.m. to 5:00 p.m.

    Except holidays

    CHELSEA OFFICE

    95 Fourth Street

    Chelsea, MA 02150

    (617) 409-9360

       

    Copyright 2019 Family & Children's Service